Sharing
Manage access
Change what a share allows, who it is assigned to, and when it stops working.
Every setting on a Share link can be changed after it is created. The URL stays the same.
Change permissions and access
- Open Project Shares and select the share.
- In its settings, switch comments, approvals, and downloads on or off, and change between Public URL and Members only. Members-only shares require at least one assigned member; being a workspace member alone does not give a reviewer access.
- Apply the change. Reviewers with the link see the new permissions on their next load.
Protect a share (Pro and Team)
- Password. Available on public links only. Reviewers enter it before the share opens; members-only shares use sign-in and assignment instead.
- Expiry. The link stops working after the date. Extend it or remove the date to reopen it.
- Watermark. Overlays custom text on every view. Adjust the text, opacity, size, and angle; project defaults can be saved for new shares. Downloads are disabled while a watermark is on.
Assign reviewers (Pro and Team)
Assign named people to a share to ask them for a response. Assigned members find the share under Review Shares in their workspace, and the share shows who has responded. Assignments can be added or removed at any time.
Change which version reviewers see
Each asset on a share is pinned to a version. Pick a different version for an item to move the review forward without sending a new link.
Revoke a share
Revoking stops the link for everyone at once. Comments and approvals already left on it remain in the project.